PRIVACY NOTICE

Last updated: October 2025

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Soulspire Voices Collective (“we”, “our”, “us”) is committed to protecting your privacy and ensuring your personal data is handled safely, securely, and transparently.
This notice explains what personal data we collect, how we use it, and your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

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1. Who We Are

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Soulspire Voices Collective (“Soulspire”, “S.V.C.”) is a community choir based in Bristol, United Kingdom, founded and directed by Sabrina Parente.

Soulspire provides group singing sessions, workshops, and community performances focused on soul, pop, and jazz music, with an emphasis on inclusivity and musical wellbeing.

If you have any questions about this Privacy Notice or how your data is handled, please contact:hello@soulspirevoices.co.uk

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2. The Data We Collect

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We may collect the following types of personal data:

• Your name and contact details (email, phone number, address)

• Voice part or singing preference

• Emergency contact information

• Payment or membership details 

• Photos, videos, or testimonials (only if you give consent)

• Communication records (emails, attendance, feedback)

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We only collect the data we need to provide and improve our services.

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3. How We Use Your Data

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We use your data to:

• Manage your choir membership and communications

• Organise rehearsals, workshops, and performances

• Process payments or membership fees

• Respond to enquiries and provide updates

• (With your consent) share photos, videos, or testimonials for promotion

• Maintain records for legal or financial reasons

We will never sell or rent your data to third parties.

 

4. Legal Bases for Processing

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We rely on one or more of the following lawful bases:

• Contract: to provide choir membership and related services

• Legitimate Interest: to manage and communicate with members

• Consent: for promotional photos, videos, and testimonials

• Legal Obligation: to meet accounting and record-keeping requirements

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5. Sharing Your Data

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Your personal data is treated as strictly confidential and will only be shared when necessary to support the operation of Soulspire Voices Collective.

 

We may share your data with trusted third-party service providers who help us deliver our services, such as:

• Payment processors (e.g. Stripe) to manage membership fees.

• Email and communication platforms (e.g. Gmail, Mailerlite, or Wix) to send updates and choir information.

• Website and cloud hosting providers that securely store our data.

• Event partners or venues (for concerts, workshops, or community collaborations).

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All third parties are required to handle your data in compliance with data protection laws and only for the specific purposes of providing their services to us. We never sell or share your data with external organisations for marketing or profit.

 

5.1 International Data Transfers

 

Some of our trusted service providers may store or process data outside the United Kingdom — for example, through cloud-based platforms such as Google, Wix, or Stripe.

When this occurs, we ensure that appropriate safeguards are in place, including the use of UK GDPR-approved Standard Contractual Clauses, to ensure your information remains protected and handled lawfully.

 

5.2 Automated Decision-Making

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We do not use any form of automated decision-making or profiling in our operations.

 

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6. How Long We Keep Your Data

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We retain your personal data for as long as necessary to fulfil our purposes:

• Membership data: while you are an active member, and up to 2 years after membership ends.

• Media content (photos, videos, testimonials): may be kept permanently once published, unless you withdraw consent.

• Payment records: as required by law (usually 6 years).

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After these periods, data is securely deleted.

 

7. Your Rights

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You have the right to:

• Access the personal data we hold about you

• Request correction or deletion of your data

• Object to or restrict certain processing

• Withdraw consent (e.g. for media use) at any time

• Request data portability

• Lodge a complaint with the UK Information Commissioner’s Office (ICO)

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To exercise these rights, contact hello@soulspirevoices.co.uk

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8. Media and Photography

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From time to time, rehearsals and performances may be photographed, filmed, or recorded. We will always seek explicit consent before using identifiable images or recordings for promotional purposes.

You can withdraw consent at any time by contacting us.

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9. Cookies and Website Analytics

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Our website may use cookies or analytics tools to improve user experience and monitor site performance.
You can manage or disable cookies through your browser settings.

 

10. Changes to This Notice

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We may update this Privacy Notice from time to time.
Any changes will be published on this page, with the updated date shown above.
By continuing to engage with the choir or website after updates, you agree to the revised terms.

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11. Complaints

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If you have any concerns about how we handle your personal data, please contact us first at: hello@soulspirevoices.co.uk

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If you are not satisfied, you can contact the UK Information Commissioner’s Office (ICO): https://ico.org.uk/